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Tips for using research funds?

In our newest "how can we help you?" thread, a reader asks:

I would like to ask your advise on how to best spend research fund (maybe just viable ways of spending it). Other than buying books, the things I can think of are (1) fund my trips (2) invite visitors (3) organize conferences. I am not sure if I am ready to do (2) and (3) as a junior person. If I do them, I will probably do them on behalf of my department and therefore will not use my personal fund.I can do (1) but usually my trips are funded by inviters. Maybe I should just gather the courage to do (2) and (3)? Or are there other easier and useful things that I can do with my fund?

The ironic thing is that the largest expense for me research-related is not to visit anyone and any place, but to stay at a hotel solo and write (which is weirdly necessary for me to do the research that requires intense focus). I suppose I cannot reimburse such an expense without "faking" an invitation, by which I mean asking a friend to write a research invitation and let me stay nearby. (For the record, I have never tried to do something like that.) Anyway, I just want to hear people's advice and their experiences on using personal research funds.

Sadly, I've never had any research funds, so I have no tips to share. 

Do any readers with experience have any helpful suggestions or other insights?

Posted in

9 responses to “Tips for using research funds?”

  1. Josh

    I have used some research funds for proofreading. By the time I have an article ready for submission, I’ve generally looked at it so many times that I have a really hard time catching typos. Of course, you can always swap papers with a colleague, but sometimes all you want is someone to proofread it (or put it in some specific format). There are often folks advertising proofreading/copyediting on PHILOS-L if you are looking for someone. If you are writing a book, you can pay someone to do the indexing.
    See if your university allows you to use these funds for membership in academic societies. For the APA, you can point out to admin that you cannot even submit a paper unless you are a member.

    Reply
  2. Michel

    Do you need any new equipment, such as a new computer, scanner, etc.?
    Are you writing a book that might need to pay for in image rights?
    Do you have anything you’d like to publish open-access?

    Reply
  3. they will be grateful

    Also, if you have a cushy research fund, you can offer to pay your own travel/accommodations to invited talks. This will free up money in organizer budgets, perhaps for a larger honorarium for you, or for other cool things (a small honorarium for someone providing comments, or an additional meal, or …). Some places are rolling in money and this may not matter as much to them, but for conferences or society talks or other things like that, this can make a huge difference and is a nice way of contributing to the profession.

    Reply
  4. why not

    Actually I think organising a conference with invited speakers is a great way for a junior person to establish professional connections. Maybe start with a small workshop on a topic you are a specialist on? Also easier to get someone to invite you after you have invited them first, e.g. you can chat in person and mention how you’d love to visit their department/ research group.

    Reply
  5. Rosa

    Definitely do the hotel thing, above board. I have used research funds to pay for writing retreats locally several times – I always go with a friend (also an academic), spend a few nights away, and usually leave with a paper draft. It’s great!

    Reply
  6. Lots of things

    Definitely invite people/organize conferences, but you can also open access your papers, pay for a better professional website, hire research assistants, travel to conferences where you’re not presenting, hire an editor/proofreader, buy office furniture, do that writing retreat you mentioned, fund snacks for your grad seminar or WIP group, etc.

    Reply
  7. Feedback

    I’ve seen people in other fields who use those funds to pay someone to give them feedback on their papers before submitting them to competitive journals.

    Reply
  8. Elizabeth

    I’ve used mine for travel, inviting speakers, office equipment, research assistance, some of my book production costs (e.g., indexing), etc.

    Reply
  9. Santiago Amaya

    It depends on the kind of institution that you are in:
    If you are in a small department, (2) and (3) might make a lot of sense. They can help you have a rich intellectual life that you would not otherwise have and might help you establish your search agenda within a community or subfield. Even if your department has funds for (2) and (3), you can partner with them to get more of these goods.
    If you are in department with a good graduate program, you can use your funds to pay for a research assistant. Research assistants can help you draft grant proposals, which can get you outside funding, which you can use to buy time off. They can also help with things that you are required too do, but that do not have any clear professional use (indexing a book)
    If you are in a department with tough tenure requirements, you can use the money for (1). That will help you set up some of the connections that will later become important when your dossier comes up for evaluation. If you have an ambitious research program, (1) can also allow you to pay for trips merely to attend conferences and learn from others what it would take you months to learn on your own.

    Reply

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